Forecasts 

To ensure high operational reliability, reduce energy consumption, and comply with regulations, systems must be periodically inspected and maintained. Climapulse Service calculates the required intervention for each system, taking into account European, national, and, in Belgium, regional regulations.

You can find the forecast for an individual system at the bottom of the system's details screen. For a complete overview, go to Forecasts in the left-hand menu.

How is the forecast date calculated?

The forecast date is calculated based on mandatory and additional parameters that must be completed at the system level. The mandatory fields vary between cooling and heating systems.

The above fields are required. The program also considers other parameters to calculate the date, namely:

• The region, which is determined by the location of the system.
• Whether the system is hermetically sealed.
• Whether an adequate leak detection system is installed.
• The CO2 equivalent (this is automatically calculated based on the refrigerant and volume).
• The date of the last periodic inspection (e.g., leak test).
• If there were no last periodic inspections: the installation's completion date.
• If omitted: the forecast start date.
• If omitted: the date the system was added to Climapulse.

The "Start date forecasts" field allows you to manually set a start date for the calculation.

When adding or modifying a system, you can set the frequency of periodic inspections. Automatic calculation is suggested by default, in accordance with legal requirements.

You can also choose to specify a custom period or disable forecasts for the system. A custom period is used when a different maintenance schedule has been agreed upon with the customer. Disabling this prevents you from seeing forecasts for systems you installed but don't maintain.

Forecast properties

The forecast is organized into four tabs. The actions to be performed are divided into four types.

Tabs

• Future: Here you'll find upcoming deadlines for systems you need to maintain; plan these in advance.
• Unknown: Systems for which not all required parameters have been entered and therefore no correct calculation is possible, or systems that are not legally regulated and for which no specific deadline has been specified.
• Overdue: Systems for which deadlines have been exceeded. The goal is to keep the "Overdue" tab as clear as possible. This demonstrates that your company is meeting legal deadlines on time.
• All: A combination of Future, Unknown, and Overdue; the complete overview.

Actions

The forecast overview shows you at a glance which actions are required for each installation.

• Periodic inspection: Refers to the periodic leak test that must be registered in Climapulse.
• Repair: Activated after a negative leak test; the repair must be registered and is only considered completed after a confirmatory leak test has been performed.
• Repair inspection: This inspection is part of a repair; by law, it must be performed within 24 hours and one month of the repair. If this inspection is not performed, the process must be restarted (without the previously registered repair).
• Energy inspection: This concerns energy inspections of buildings; select an installation in the relevant building and register the "Energy inspection" action. After registration, the next legal date will be automatically updated.

Scheduling

You can schedule interventions directly from the forecast overview. Click on Schedule to the right of the relevant installation. If you have the scheduling module, you will be redirected; if you don't, the screen for a new work order will open.

Scheduling via a work order:

Enter a future date, set the status to "To Be Completed," and save the work order. If the installation is still in the forecast as Overdue, it will only disappear from the Overdue list once the job is marked as Completed.

Set forecasts for heating systems

For heating installations, the forecast view looks slightly different than for cooling installations. At the bottom of the installation, you will see the same data as for a forecast of a cooling installation, but the adjustment is done differently. Click on “Change” under the heading Schema. Here you can choose between an automatic calculation, a fixed term or no calculation of the forecast.